You can use a sign up sheet template to plan a variety of events:
- Recruit volunteers or chaperones for a school outing or trip.
- Plan who’s bringing what to a potluck event.
- Volunteer for a speaking event.
- Find out who is interested in taking a class.
- Find out who is interested in participating in a group trip.
- Gather email addresses and other information from a group of people.
- Track RSVP’s for a meeting.
- Have people reserve a seat in your next training, seminar or class.
- Reserve space on a computer in a school lab or public library.
- Gather information to follow up about an event.
- Schedule volunteers for answering phone calls or sit at a table for an event.
- Find employees to volunteer for overtime or holidays.
Sign up sheets are a great way to generate interest for something you’re on the fence about, such as a group trip with your church or your old schoolmates. By finding out which people may be interested in participating in an event, you’ll be able to find out more about costs and get estimates, quotes and other information to get the best prices possible.
Sign Up Sheet Templates
For nonprofits, planning volunteer events is also much easier when you use a sign up sheet. Make sure that when you ask volunteers to sign up, you gather several points of contact from them so you can send gentle reminders of their upcoming obligations.
Best Practices for Using Sign In Templates and Sign Up Templates
The more thought you put in to customizing your template, the happier you’ll be with the response. Don’t ask for too much, or too little, information from your signers. If you’re using a sign in sheet to track customers and build a list, make sure you ask their permission to send you an email newsletter.
If you’re using the sign in template for an event, make sure you get the most out of the information you’re gathering. Checkboxes can let users make multiple answers, while fill-in-the-blank allows users to express themselves in their own words.
It’s best to ask people to sign the paper in-person. Although you may feel you’re putting them on the spot, they’re more likely to remember you when you follow up on their information.
Sign In Sheet Templates
When you use a sign up sheet template to recruit volunteers, plan a trip, or collaborate on a potluck dinner, you’ll want to be able to track your success. A sign-in template will let you know which of your attendees actually showed up to your event, and did as you asked them to.
If you notice that a lot of people who signed up for your event don’t sign in to your next event, you’ll want to reach out to the people in person and find out more information. Was the class schedule conflicting with their work schedule? Was there another big event around the time it was scheduled that made attending too difficult? Was there inclement weather that made attendance too difficult?
Sign in sheets can help hold workers accountable for doing certain tasks or chores throughout the day. For example, many fast food establishments will have employees rotate their schedule when cleaning the bathroom, with one employee scheduled to check on the bathroom every hour or two. Employees sign in as a guarantee that it4ems have been restocked and any messes have been cleaned.
- Use a sign in sheet to track the prospects by using it at every open house event.
- Schools can use sign-in sheets for after-school activities, computer lab usage, and even in-school suspension or detention.
- Use a sign in sheet at art openings to gather names and email addresses.
- Use a sign in sheet for music shows and film events to find out who is interested in future events.
- Have parents sign their children in to daycare.
- Have the school nurse make sure every student who is ill is properly signed in.
- Therapists and doctors can have their patients sign in with the front desk.
- Security in apartment buildings use sign in sheets to track activity in their buildings and keep out unwanted guests. Usually they will need to check identification against the signature.
- Use a sign in sheet at the library to track computer users and multimedia viewers.
- Use a sign in sheet at a community center for all classes. It’s a great way to build a list of people who will be interested in future events.
How to Increase Sign Ups
So, you’ve got your sign up sheet template and sign in sheet templates. You’ve printed out copies. Getting people to sign up on your list is important, no matter what you plan to use the sign up sheet for. So how can you make it worth their while to sign up?
A great way to increase your sign ups is to offer an incentive for signing up. For example, you can put every attendee’s name in a hat for a raffle prize. Maybe it’s more appropriate, as a nonprofit, to send a thank-you note to people who attended your event. If you teach seminars and you’re looking to build your newsletter list, offer everyone who signs up a free eBook, or a coupon for a certain percentage off their next purchase.
When you finally start gathering vital information about the people who signed up on your list, you’ll be able to find out more about their interests. You’ll be able to approach them for fundraising or special events.
Why Should You Use A Sign Up Sheet to Build Lists
A sign up sheet template can help you gather information about people who attend your events. If you’re a nonprofit, this list can be an exciting way to find new volunteers and donors to leverage for future events. Talk to people who sign up on the list and take mental notes. Not only are you tracking your success, you’re also on your way to building meaningful relationships in the future.
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